Completion Date:	Status:
_______________	_______	Check Function Space rental fees.
_______________	_______	Negotiate/Sign Convention Center Agreement.
_______________	_______	Negotiate/Sign Decorator-Service Contractor Agreement.
_______________	_______	Acquire Host & Overflow guestroom blocks.
_______________	_______	Compose/Design Expo Theme/Logo.
_______________	_______	Decide on Expo Format (seminars,show hours,hospitalities).
_______________	_______	Establish data base of Allied Associations.
_______________	_______	Determine and print working Floor Plan.
_______________	_______	Acquire pictures of past event, develop copy for Prospectus.
_______________	_______	Print envelopes, Exhibitor Contract/Prospectus.
_______________	_______	Print "Early Bird" letters for past exhibitors.
_______________	_______	Mail out past exhibitor requests for Exhibit Booth space.
_______________	_______	Increase Exhibitor mailing base minimum of __ companies.
_______________	_______	Print up mailing labels of prospective exhibitors.
_______________	_______	Final proof and printing of Exhibitor prospectus.
_______________	_______	Bring Exhibitor mass mailing to mailhouse.
_______________	_______	FAX followup campaign to prospective Exhibitors.
_______________	(ongoing)	Telephone call soliciations for Exhibits.
_______________	_______	Consult with convention committee for Seminar content.
_______________	_______	Contact prospective seminar presenters.
_______________	_______	Confirm Seminar Presenters programs.
_______________	_______	Print attendee passes/attendee literature.
_______________	_______	Mail attendee passes/literature to Exhibitors for distribution.
_______________	_______	Mail attendee passes/literature to Allied Associations.
_______________	_______	Contact Trade Publications for Ad Rates/Trades.
_______________	_______	Develop Expo advertisements (per requested sizes).
_______________	_______	Send out Expo ads to appropriate magazines, newspapers.
_______________	_______	Develop Attendee Registration piece.
_______________	_______	Update existing attendee mailing lists.
_______________	_______	FAX campaign to members and prospective attendees.
_______________	_______	Mail out Attendee Registration piece.
_______________	_______	Develop Press Release.
_______________	_______	Mail out Press Release to updated database.
_______________	_______	Order Expo Namebadge stock/holders
_______________	_______	Process advanced registrations (set up database)
_______________	_______	Print up pre-registered attendee namebadges.
_______________	_______	Identify and outsource registration function if required.
_______________	_______	Mail out attendee namebadges (if required).
_______________	_______	Print reminder postcards.
_______________	_______	Send reminder postcards to registered attendees.
_______________	_______	Send out Exhibitor listings to Service Contractor for mailing of Exhibit Service Manual, or mail out Manual yourself.
_______________	_______	Confirmation letters sent out to all Exhibitors.
_______________	_______	Collect all Past Due Exhibitor Fees.
_______________	_______	Process all deposits into Expo Bank Account.
_______________	_______	Print up Exhibitor Pre-registered Name Badges.
_______________	_______	Arrange for Exhibit Lead-Retrieval services (if needed).
_______________	_______	Order all necessary signage.
_______________	_______	Order all necessary Audio Visual Equipment
_______________	_______	Order all necessary security guards
_______________	_______	Order all necessary electrical needs.
_______________	_______	Print up programs, Expo Director or any required Expo or Conference literature.
_______________	_______	Order all necessary Telephone/pager service.
_______________	_______	Coordinate internet site (if used).
_______________	_______	Payment of all preshow expenses/deposits.
_______________	_______	Hire additional convention staff (if needed).
_______________	_______	Review and confirm all pre-show details with Convention Center.
_______________	_______	Arrange for prizes, handouts.
_______________	_______	Prepare Exhibitor Evaluations.
_______________	_______	Review all Expo related invoices.
_______________	_______	Final Trade Show (Expo) Accounting/invoice payments.
_______________	_______	Send appropriate Thank you letters.
_______________	_______	Reserve dates for next event.
_______________	_______	Followup solicitations.